Last Updated: 15 October, 2025

1. Introduction

Your privacy matters to us. At Estate Matters, we are committed to protecting your personal information and being transparent about how we handle it.

This Privacy Policy explains what information we collect, how we use it, and the measures we take to keep it secure when you visit our website (the “Site”). Please take a few minutes to read it carefully.

2. What This Policy Covers

This policy applies to all personal data collected through the Estate Matters website.

For the purposes of the UK General Data Protection Regulation (“UK GDPR”), Estate Matters (referred to as “we”, “us”, or “our”) is the data controller responsible for deciding how your information is used.

3. Information We Collect

We may collect personal information that you provide directly or automatically, including:

• Name and contact details (such as email address or phone number)
• Information you share when subscribing to newsletters or submitting enquiries
• Technical details such as your IP address, browser type, and device information
• Data collected through cookies and analytics tools (see Cookies and Tracking section)

4. How We Collect Information

We collect data in two ways:

1. Directly from you – for example, when you sign up for updates, contact us, or leave comments.
2. Automatically – through cookies, analytics, and similar technologies that help us understand site performance and improve your browsing experience.

5. How We Use Your Information

We use personal information to:

• Provide you with relevant articles, updates, and resources
• Send newsletters or updates (if you’ve subscribed)
• Respond to questions or support requests
• Improve website functionality and content
• Analyse site traffic and performance trends

We do not sell your personal data. Any processing is done to improve your experience or to meet legal and operational requirements.

6. Third-Party Services

We may use third-party platforms such as Google Analytics, Meta (Facebook) Ads, or email marketing tools to understand our audience and improve our communication.

These third parties may process certain information on our behalf, following data protection laws and our agreements with them.

7. Sharing Your Information

We do not share your personal data with anyone outside Estate Matters unless:

• You have given your consent;
• It is necessary to comply with the law or a legal obligation; or
• It is required to protect our rights or prevent fraud.

8. Your Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete information
• Request deletion of your data (“right to be forgotten”)
• Object to processing or request limitations on how we use your data
• Withdraw consent for communications or data use at any time

If you’d like to exercise these rights, please contact us using the details below.

9. Cookies and Tracking

We use cookies and tracking technologies to enhance user experience, personalise content, and analyse how visitors use our site.

Some cookies are essential for functionality; others (such as analytics or advertising cookies) are optional. You can manage cookie preferences through your browser settings or our Cookie Policy.

10. Data Security

We take appropriate technical and organisational measures to protect your information against unauthorised access, loss, or misuse.

While no online service can be 100% secure, we regularly review our systems to maintain strong data protection standards.

11. Data Retention

We only retain personal information for as long as necessary to fulfil the purposes described in this policy, comply with legal obligations, or resolve disputes.

12. External Links

Our website may include links to third-party websites for your convenience.

Please note that Estate Matters is not responsible for the content, security, or privacy practices of external websites. We recommend reviewing their privacy policies before sharing any personal data.

13. Updates to This Policy

We may update this Privacy Policy from time to time. Any revisions will appear on this page with an updated effective date.

We encourage you to review it periodically to stay informed about how we protect your information.

14. Contact Us

If you have questions or concerns about this Privacy Policy or how your data is handled, please contact us at:

📧 Email: hello@estatematters.co.uk

Who we are

Our website address is: http://vergo.wpmasters.org/codate.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.